Many people understand that productivity and time management are related, but it is not always clear what the connection between the two is. People always ask how does time management improve productivity?. We are going to take a close look at that question and answer it for you. We want to make sure that everyone who walks away from reading this has a deeper appreciation of the connection between the two concepts.
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Why is time management important?
How is anything supposed to get done if you don’t manage your time wisely? We are all given the same 24 hours in a day, but some people opt to manage their time more closely than others.
Those who are effective at keeping their hours managed are often able to squeeze more out of their day than those who don’t. As such, you ought to put time management productivity at the top of your list of things to do. If you control how you manage your time, then you can control how much of your time is left over for activities that you actually want to enjoy. You get more leisure time, and this will likely make you a happier individual overall.
How is productivity measured?
If you wanted to be very specific about how productivity is measured in an economic sense, you could look at the Bureau of Labor Statistics definition of productivity. They say that productivity is the number of goods and/or services produced compared to the amount of input that was required to produce those goods and/or services. This sounds like a fairly straightforward mathematical calculation, but it is often more complicated than that in the real world.
There are some jobs where the measure of productivity that workers are put under is very straightforward and mathematical. You could take the well-known way that a company like Amazon takes to measure the precise productivity of each employee that works there. Their methods have drawn criticism, but you cannot deny that they are all about managing time and measuring it against productivity.
Most companies and situations don’t go to the same extremes that Amazon has gone to with this program, but you should still understand that time management is critical to the amount of productivity that you get out of anything. There are even leisure activities that you could measure for productivity if you really wanted to. For example, you could measure how many pages of a book you are able to read when using different time management techniques. It all comes down to using proper time management to get the most out of any activity that you are attempting to get through.
How does time management improve productivity?
Think about the number of hours you spend on different activities throughout your day. If you are like most people, you are probably giving yourself too much slack on certain things. You think that you are more productive than you really are, and you don’t realize the time that is wasted on activities that do not truly add value to your life. Sadly, we are all guilty of this to some extent.
What we may be lacking is a certain emotional intelligence about how we are spending our time. We want to think that we are using our time in one way, but we are actually using it completely differently. We think that we don’t spend over two hours per day on social media, but that is what the averages break down to. There is no way that those averages could exist if it weren’t for the fact that most of us are spending that much time on social media (or even more time!). Thus, we need to rethink the way that we spend every hour of our day.
When we take the time to break down our day into attainable goals, we are taking a step in the right direction. You may use something such as the SMART goals system to help yourself reach the goals that you are hoping to hit. Those goals are all about accomplishing things that it is reasonably easy for you to accomplish. They should be:
Basically, you want to make sure that what you are trying to accomplish is actually worth your time. You need to take time management into account in order to make it happen, but you also want to make sure you have structured your day in such a way that you don’t burn out. You need to be spending your hours on goals that you can actually reach and that are important to you. Otherwise, you are going to fall short of your full potential, and you are going to regret the fact that you didn’t focus more on time management. You do have the ability to accomplish more in your day than you even realize, but it is always going to take a concerted effort on your part to make it happen. Don’t think that any of this is going to be easy.
Once you get your head around the idea that you will face struggles and challenges along the path, you are finally ready to start exploring some of the ways that you can use time management to improve your productivity.
5 time management tips to increase productivity
1. Set Clear Goals And Expectations
You should know before you get started what your personal goals and expectations are for yourself. There is no reason why you should fly blind and make this process any harder than it needs to be. If you know what you are shooting for, then it won’t be so challenging to hit it. You just have to be honest with yourself about what your goals are and why you are aiming for those specific goals. You don’t want to take a chance that you miss your goals simply because you weren’t paying attention to what your real targets are.
2. Write Down What You Are Aiming For
There is power in making a written list all by itself. You may not realize it, but you have already taken a big step in the right direction by simply writing down all that you were trying to achieve. Thus, you ought to make this a priority when you are working on how you are going to increase your productivity and see better results for yourself overall.
3. Break Down Big Tasks Into Smaller Goals
One way to help your brain handle the biggest tasks that you need to take care of in your day is to break them down into more manageable pieces. When you focus on creating smaller tasks that you know that you can actually handle, you are likely to get more done.
“There is no elevator to success, you have to take the stairs”
4. Don’t Forget About Your Breaks
Taking breaks doesn’t mean you aren’t being productive, it just means that you are prioritizing your mental health. You need to make sure that you include breaks into your schedule so you don’t end up in a position where you burn out just trying to take care of your basic responsibilities. It is easy to get yourself into a rut like that, but you can overcome all of this by remembering to put a priority on your breaks and take them as needed. There is no reason why you can’t do at least that for yourself.
5. Share Your Accomplishments
A big way to stay on the right path with time management is to make sure you share your accomplishments with others and get positive feedback on them. As silly as it may sound, we rely on those feedback loops to keep us motivated.
There are many reasons to put a high priority on time management, but the increase in productivity has to be considered high up on the list of reasons to do it. Make sure you at least consider reorienting your life in some ways that will put time management into a prime position.