7 Tips on Time Management About Daily Scheduling: Everything You Need To Know To Get Started

Written by Domantas Vanagas

January 3, 2022

In order to accomplish great things, we must first be willing to schedule a time to make those things happen. Our lives naturally get very busy as we go about trying to accomplish not only the things we want to do but also the things we need to do in order to keep our lives functional and operational. 

Therefore, many people are big supporters of the idea of creating a time management daily schedule that they can adhere to. If they can do that, then they will get a lot more done than they ever have before. We want to look at the reasons to create such a schedule and how these schedules have enhanced the lives of those who have implemented them into their daily routines. 

What Will Make Daily Scheduling a Success?

Deciding that you want to make a daily schedule is not nearly enough. You need to have a desire to stick to that plan, and an implementation strategy that can be put in place to make it happen.

journal with today written on it

If you just wish to be on a more firm footing with your scheduling, spoiler alert – it will never happen. 

Let’s be realistic wishful thinking is not nearly enough, and you will not see the results that you want. To make your plan a success, you need to set concrete goals that are also attainable and that move the ball forward. You will need to take a hard look at what your aims are, and make sure you mold your strategy to meet those aims. 

Don’t forget, you will also need to build up your habits as well. This is to say that you will need to create a routine that you like and that you know you can stick to. Both of those things are critical as it is all too easy for many of us to slip up for a day or two and allow this to pull us off course. When slacking like that starts to creep in, it can be an early signal that we will never get back on track as we should. 

7 Tips That Will Help You Schedule Your Daily Life

1. Create Your Plan At The Same Time Each Day 

A successful plan is one that is set out to write down the same way at the same time each day. It may seem overly rigid to have to abide by this rule, but the truth is that it is just about the only way that you can guarantee that you will stick to your patterns and layout the plan the same way each time. 

There is something about the wiring of the human mind that makes it a little easier to get into the habit of doing something if we do it at the same time of day each time. It establishes a routine that we can become accustomed to quite quickly. 

Some people plan out their day best when they have the chance to sit down very early in the morning before the day has started and get the plan down on paper. Others prefer to plan their day out the night before so they can hit the ground running as soon as they wake up. 

Regardless, the point is that one’s day needs to be successfully managed if there is any hope for them to make the kind of strides that they want to make with their overall plans for success. Establishing a set time to get this done is the first step in the process. 

2. Have Work-Related Tasks And Life-Related Tasks

Your work and the rest of your life are two separate things that you need to balance in order to have a good day and a strong schedule. Blending the two together on your to-do list is not recommended as it creates a long list that may appear too daunting to overcome. 

old man sitting on a chair in front of a computer and a red line in between

Instead, you should try to divide up your day between the things that you know you need to get done for your work, and the things that you must handle for the rest of your life. If you split them up like this, you stand a better chance of actually making some progress on all of your various goals instead of just on the few that you happen to get to. 

For example, imagine that you need to get your grocery shopping done, but you also need to knock out a presentation that you have set up to give to your boss. Both of these things are important, but they obviously fit into different goal buckets. Therefore, you should try to keep them separated from one another so as to maximize your focus and energy on each one as it comes up. You don’t want to waste your time spinning your wheels when you could be focusing your energy on the things that you can actually accomplish. 

3. Narrow Down What Absolutely Must Be Done Today

Prioritization is one of the fundamental time management skills you can have. This is crucial to get right, as it will set you towards a good path once you do it. Eventually you will notice that not all of your tasks are beneficial for you. At that point you should rather spend your time on different tasks or at least delegate them to other people. 

Determining what absolutely must be done today versus what can be pushed off into the future is a great way to target those things that are going to stress you out until they are done. People sometimes just list everything they need to do without putting a priority on any particular item. This is a mistake as it is too easy to get swamped by the various items and not accomplish those that truly matter first.

There are two main schools of thought about what you can do once you have separated your list into priorities and less important tasks. They break down like this: 

  • Accomplish The Most Important Tasks First – This method seems pretty obvious and straightforward. People like it when they are able to accomplish the tasks that they know they have put a priority on, and it seems like the most logical way to handle a list that has been set up like this. If those priority tasks are knocked out, then it won’t be so hard to get through all of the other tasks that follow. 

  • Eliminate The Smaller Tasks First To Clear The Path For More Pressing Ones – There are other people who want to clear the path between themselves and the most important tasks that they have on their list. They feel that they should eliminate the smaller tasks that are a part of their day and try to engage with the larger tasks as they are more important. That said, they want to move those smaller ones out of the way first so they aren’t taking up unnecessary mental space. 

You can use either of these approaches, and you should probably tinker with both of them to see which one feels right for you. Once you have done that, then you are well on your way towards establishing a more set routine that you can stick with. 

4. Add Some Easy To Accomplish Tasks

Don’t forget to include some quick tasks that you can accomplish easily. The purpose of this is to give yourself a little confidence boost when you sit down to go through these tasks. You want to knock a few things off the list so that you can start to build momentum that will help you continue to steamroll the rest of your list.

task checklist with one task already completed

If you have a list that is filled only with the most pressing things that need to be done all the time, then it is likely that you will drop the ball on at least some of those tasks, and that will make you feel as though you are not accomplishing much of anything.

The feelings of despair and burnout can quickly overtake a person, and the entire list may fall by the wayside as a result. Therefore, you should try to avoid this entirely and get some quick tasks put up on your list so you can knock them out of the park.

 

5. Look At Your List Frequently 

Checking on your list frequently to see where you stand and what you have left to do is a great way to establish the habit of getting through that list rapidly and making a lot of progress towards your goals.

You will hardly believe the progress that you can make when you use your list in the ways that it was intended to be used. The reason to look at it so often is to remind yourself what you are working towards, and the steps that it will take to get there. You should try to make looking at your list a positive experience. Don’t let yourself fall into feelings of regret and torment yourself with the thought that you are not good enough because you have not accomplished a certain amount of work. Instead, look at your list to remember that you are making progress towards larger life goals. 

Just by having a list, you are already ahead of where many other people are in life. You may not realize it, but you can use your list to gain a sense of progress and start to mold the way you conduct your entire life day by day. Your list is not just a daily list of reminders about what you need to do, it is actually a great way to start to transform your life. 

6. Always Have A To-Do List At The Ready

It is important to have your scheduled to-do list always ready for any brief break in your day when you can potentially accomplish a little bit more from your list. This means that you definitely want to ensure that you keep something on your phone or anywhere else that you will always have access to and be able to grab as necessary when you want to get it done.

You don’t want to leave anything to chance, and you should try to make sure that you take advantage of those small gaps of time that we all find throughout the day to knock a thing or two off your list. You can get a lot more done when you have that list ready and when you are prepared to handle some of the smaller tasks in life that don’t necessarily require more than a few minutes. 

Knocking off a few of the smaller tasks when there is nothing else pressing that you are doing means more free time that you can enjoy actually relaxing and doing the things that you love. Even small amounts of time here or there can add up to major chunks of time. 

7. Focus Your Time

It is optimal to focus the time you spend in meetings on the actual meetings. This means that you should try your best to keep yourself away from smartphones and other devices so as to turn your attention to the things that really matter. 

We know for a fact that our smartphones are incredibly distracting to us, and there is no use in pretending that we can overcome these distractions on our own willpower alone. 

If you want to optimize the time that you spend on various tasks, then you need to focus that time by keeping your cell phone far away from you when in an important meeting. 

Bonus Tip: Don’t Be Afraid of What Others Say

Other people may make comments or be critical of your plan to use a daily time management system to better your life. You should ignore what they have to say. Most of the time, these individuals are speaking from a place of jealousy, and there is just no value at all to what they have to say. 

Besides that, everyone is always going to have opinions about how you should live your life. Those opinions are not important in the least because they don’t really amount to much of anything when you think about it. You have to focus on yourself and your long-term goals and not worry about what other people are going to think about it. 

Conclusion

Your daily schedule is up to you. You can continue to live the way that you have been (without a plan) and continue to get the results that you have seen so far, or you can choose to take a different approach to things. Having a schedule doesn’t mean that you are completely inflexible, but it does mean that you are putting a certain level of priority on certain tasks so that you can free up the rest of your life to do what you really want. It is about putting yourself first and letting the pieces fall where they may. Retake control and establish a routine that you will learn to love.

personal pivots newsletter
Get more exclusive personal development tips that we only share with email subscribers

You May Also Like…

0 Comments
Submit a Comment

Your email address will not be published.