The Importance of Time Management in Nursing: Every Second is Crucial

Written by Domantas Vanagas

November 3, 2021

As a highly demanding and dynamic profession, nursing requires exceptional time management skills in order to ensure optimal patient care and efficient workflow. In the fast-paced environment of healthcare, nurses must effectively juggle various duties such as direct patient care, documentation, and communication with colleagues, all while managing competing demands on their time.

The importance of time management in nursing cannot be overstated, given the critical role that nurses play in the well-being of their patients. It is vital that nurses are able to effectively allocate their time and prioritize their responsibilities in order to provide the highest quality of care. By honing their time management skills, nurses can not only improve the quality of care they provide but also enhance their own job satisfaction and professional growth.

In this article, we will delve into the importance of time management in nursing, as well as its numerous benefits.


Importance of Time Management in Nursing Through Stress

According to an article in Administrative Science, one of the main sources of stress for nurses is time pressure. Prolonged or chronic stress has been shown to have detrimental effects on an individual’s physical well-being. It is important to address and manage persistent stress in order to maintain overall health and well-being.

Healthline outlines the following as possible health risks of long-term stress:

  • Increased risk of heart attack
  • Weakened immune system
  • High blood sugar
  • High blood pressure
  • Increased risk for type 2 diabetes
  • Fertility problems

Stress in nursing is so widespread that there is even a specific scale to measure it. The Nursing Stress Scale was first published in 1981 in response to increased awareness of the stress that nurses experience. The importance of time management is emphasized for nurses, as it reduces stress and improves the quality of care they provide.


It’s Important to Feel in Control With Time Management

When you have strategies for time management, you put yourself in control of your day. You are the one deciding when things get done and in what order. Just don’t forget to add “taking care of the nurse” to your to-do list! Because if you don’t take care of yourself, you won’t be able to take care of anyone else!

Even if you have duties like giving medications that you must do at a specific time, you can manage your time around that. You could choose to complete some paperwork beforehand if you know that you have lots to do later. Setting SMART time management goals also helps nurses manage their tasks and know exactly what and when to do something and how to measure success. Great time management technique everybody should use.


It’s Important to Have Structure of a Routine

The nursing profession is unpredictable and requires adaptability and flexibility to handle a range of illnesses and injuries. Effective care requires a high level of structure and professionalism.

If you know that you’ll need to be on your feet to care for newly admitted patients in the afternoon, you can build time later to catch up on your charting.

Establishing a routine allows for the creation of a structured framework of priorities, enabling the effective provision of necessary care for patients.


Importance of Time Management to Avoid Getting Overwhelmed

A busy day can quickly feel overwhelming if you don’t have a plan. By organizing your time, you can focus on the tasks you need to complete in order.

If you know you have to check a patient’s blood sugars, update a medical chart, and discharge a patient, focus on the first task according to priority until it is completed.

By giving each task your full attention, you focus on providing quality care instead of thinking about your other tasks. Taking things one at a time is also called compartmentalization and helps relieve stress.

Effective time management strategies can help nurses reduce stress and approach their work with a clear head and calm mind, improving overall health and enabling the provision of high-quality patient care.


Increasing Work Efficiency

By establishing a routine and reducing stress through effective time management, nurses can shift their focus to optimizing the efficiency of their work processes. This not only benefits the nurses themselves but also ensures that patients receive the highest quality of care.


According to a study, the following are examples of nurses working efficiently:

  • Delegating non-nursing tasks to clerks or other healthcare workers
  • Communicating with other nurses while charting or prep-work
  • Communicating with patients while doing hands-on tasks, such as administering medication
  • Documenting in real-time in the patient room using electronic health records

By organizing their time, nurses can create a work plan that ensures they complete all necessary job duties.

When looking at the day in the life of a nurse, like this one from Ameritech College of Healthcare, it is easy to see that a daily routine is hugely important for remaining efficient.

This is because the types of care needed in a hospital often follow a logical track of time – in the morning, patients need assistance, need to be provided with breakfast, and in some cases, medication.

The afternoon and evening have their own set of tasks as well. By working with a daily routine, these tasks are completed when they need to be.

If a nurse did not use any of the time management techniques and did their work in a random or arbitrary order, there could be heavy consequences. Tasks that help patients or other medical staff could be forgotten, and things left until the last minute could be rushed and done poorly. A great way to start learning this is when you are only studying nursing, not doing it.

Keep in mind: Using time management to work efficiently directly affects the quality of the healthcare provided to patients.


Importance of Time Management to Nurses: Providing Quality Care 

In 2010, a study was conducted to see how nurses define quality care. When they were interviewed, the participating nurses said they viewed quality care as:

“meeting human needs through caring, empathetic, respectful interactions within which responsibility, intentionality, and advocacy form an essential, integral foundation.” 

Providing optimal patient care is a central concern for all nurses, and requires a significant investment of time and effort.

The importance of time management is undeniable, as it enables nurses to allocate their resources effectively, allowing them to focus on delivering high-quality care without being rushed or distracted by competing tasks. This not only benefits patients but also enhances the overall satisfaction and success of the nursing profession.

Good time management enables clear communication with patients, an essential aspect of nursing duties including education, understanding, and comfort.

If a nurse is under stress, communication will suffer

There are many factors to patient satisfaction, but a study published in Nursing Open  scientific study stated:

“the allocation of sufficient time for talking and listening to patients and providing the information is a prerequisite for patient satisfaction.” 

This research supporting the organization of a nurse’s time further illustrates the importance of time management in maintaining quality care and patient satisfaction. 



Nurses are often referred to as the backbone of healthcare; without them, it would be impossible for hospitals to provide the level of care they do.

By reducing stress and keeping nurses from developing health issues from chronic stress, we can make sure they can continue practicing to the best of their ability. When nurses are doing their best work, it means that they are organizing their time to provide quality care.

The importance of time management is that it aids in all of these aspects and provides benefits to the nurses as well as the patients. 

Quality healthcare impacts the rest of the population, whether it is by educating about healthy lifestyles, creating a generation of healthy children through maternal care, or preventing the spread of disease. If nurses use their time well, they directly contribute to the health of the wider population.

personal pivots newsletter
Get more exclusive personal development tips that we only share with email subscribers

You May Also Like…